WHO WE ARE:
The Roman Catholic Archdiocese of Ottawa–Cornwall is an archdiocese that includes part of the Province of Ontario and the suffragan dioceses of Hearst, Pembroke and Timmins. On 6 May 2020, Pope Francis amalgamated the Archdiocese of Ottawa and the Diocese of Alexandria-Cornwall to create the Archdiocese of Ottawa–Cornwall. The Archdiocese of Ottawa-Cornwall is a religious, non-for-profit organization that serves 525,387 Catholics in 127 parishes.
SUMMARY: The position of Accounts Payable Officer will report directly to the Finance Manager and will work out of our Ottawa office located at 1209 Michael St.
RESPONSABILITIES AND TASKS:
Responsibility: Processing all invoices for payment
- Process incoming vendor invoices in a timely manner
- Match invoices to appropriate authorizing documents and ensuring proper approval in accordance with delegation of authority
- Code invoices with appropriate general ledger account numbers and related department codes including the appropriate calculation of GST/HST
- Input invoice information into accounting system and subledger
- Prepare reports and maintain records and files as needed
- Print accounts payable cheques and mail as appropriate
- Manage vendors’ profiles and history
- Be the main point of contact for vendors in order to properly resolve issues
Responsibility: Reconciliations and General
- Complete the reconciliation between the A/P subledger and G/L control account on a monthly basis
- Complete the reconciliation of the A/P account to the bank statement for the bank reconciliation on a monthly basis
- Ensure the A/P clearing account is properly cleared on a monthly basis
- Perform other related accounting tasks as required
JOB REQUIREMENTS AND SKILLS:
- Degree or diploma in finance, accounting or a related field.
- Minimum 2-3 years of progressive experience in a similar role.
- Effective verbal and written communication skills. Bilingual French and English preferred. If not bilingual, must be willing to take language English or French courses during the employment period.
- Ability to work independently or in a team environment, with strong interpersonal skills
- Ability to establish and maintain effective stakeholder relationships
- Strong attention to detail required;
- Ability to read, understand and calculate financial figures such as discounts, interest rates, proportions, percentages, and taxes;
- Basic knowledge of accounting principles, systems, budgets, and internal controls;
- Demonstrate time management skills;
- Ability to multi-task and prioritize tasks with conflicting deadlines and demands;
- High level of integrity and excellent work ethic;
- Ability to process basic to intermediate functions and formulas in Microsoft Excel;
- Previous experience with accounting systems such as Sage to be considered an asset
- Knowledge of the workings of the Roman Catholic Church is an asset.
- Recent Enhanced Police Information Check processed by the Archdiocese.
WORK CONDITIONS AND LOCATION
- Permanent contract
- 5 hours per week, Monday to Friday 8:30 a.m. to 4:30 p.m (including a 30-minute unpaid lunch break)
- Extended periods of sitting;
- Work in an office environment with individual workstations;
- 1209 Michael Street, Ottawa
WHAT WE OFFER
- Overtime is paid or compensated upon prior approval;
- Occasional telecommuting upon pre-approval of the line manager
- Casual work environment;
- Benefits after 3 months;
- Pension plan after 6 months;
- Free parking;
- Office closure during Christmas celebrations.
HOW TO APPLY
Send a cover letter and resume indicating your name and the position title in the subject line of your email to careers@ottawacornwall.ca.
Only candidates selected for an interview will be contacted.
NOTE
Under section 24(1)(a) of the Ontario Human Rights Code, the Archdiocese of Ottawa-Cornwall has the right to give preference in employment to Roman Catholic applicants.
Application deadline
September 29, 2023.
In compliance with the Accessibility for Ontarians with Disabilities Act (AODA), the Archdiocese of Ottawa-Cornwall provides reasonable accommodations to individuals with disabilities. If contacted for an interview, applicants should make any accommodation needs known at that time.
