JOB SUMMARY
The parish secretary serves as a welcoming and professional administrator of the parish office, often being the first point of contact for parishioners, visitors, and those seeking assistance. This role provides essential administrative support while fostering a welcoming, and mission-focused parish environment. The ideal candidate is organized, personable, and committed to the life and mission of the Catholic Church through both excellent administration and genuine care for others.
POSITION
- Job Title: Parish Secretary
- Reports To: Pastor, Fr. Steven Gaudet & Director of Evangelization, Lorne Stang
- Job Type: Part Time 15 hours a week
- Salary: Hourly, $22
- Working Hours: 9:AM-12:PM from Monday to Friday, with some flexibility
- Workplace Location: St. Finnan’s Parish Office; 170 McCormick Rd, Alexandria, ON
- Date Posted: Thursday Sept. 10 2026
- Application Deadline: Saturday Sept. 25 2026
- How to Apply: Please submit a cover letter explaining your interest in this position and why you feel you would be a good fit for the role, and a resume to: pastor@stfinnan.ca
KEY RESPONSIBILITIES
- Preparing parish bulletins weekly
- Maintaining sacramental records e.g. making baptismal certificates, looking up sacramental records, etc.
- Answering phones and general parishioner queries
- Coordinating with volunteers, musicians, clergy for liturgies e.g. funerals, weddings etc.
- Scheduling appointments and managing parish bookings and calendars
- Open and close parish office for office hours 9-12 Mon-Fri (with some flexibility)
RECOMMENDED SKILLS & EXPERIENCES
While not strictly necessary, the following is a list of valuable skills and experiences that would be helpful in this role:
- Google Applications- Calendar, Docs, Sheets, Gmail, Drive
- Canva
- General office experience
- Able to work and communicate well with others, but able to work independently.
- An understanding of and respect for the values and mission of the Catholic Church.
- Strong written and verbal communication skills, with excellent interpersonal skills.
- Experience in office administration, reception, customer service, communications, parish ministry, or a related field
- Experience working with the public in a welcoming, professional, and compassionate manner.
- Experience working within a Catholic parish
ABOUT THE PARISH
St. Finnan’s Catholic Parish is home to three English catholic churches in North Glengarry, Ontario; St. Finnan’s Alexandria, St. James Maxville, St. Anthony’s Apple Hill. Together our parish is working towards its mission of growing the Catholic faith in Glengarry, proclaiming the good news of Jesus Christ, and building the kingdom of God. Our parish office is in a shared building with Shalom House Retreat Centre in Alexandria On.
